NOTE: Only use this process if your organisation does not have a ClubGRANTS Online Account. If there is an existing account see below link for "Adding a New User to an Existing Applicant Account".
Video tutorials - for applicants
- Getting started
- Application process
- Approved applications / reporting process
Frequently Asked Questions:
There is no standard state-wide closing date for ClubGRANTS Category 1 or 2 funding.
Category 1 funding is allocated on the basis of local government areas, and Local Committees set their own deadlines, which vary from area to area. Opening and closing dates are available on the Find Your Local Grant Round page.
Clubs allocate Category 2 funding, and, while some clubs set deadlines, most accept and consider Category 2 applications year-round. Category 2 applicants should contact the individual clubs for more information.
Due in part to the different sizes of ClubGRANTS-eligible clubs, there is no standard limit on the amount clubs may provide. However, it is advisable for applicants to contact the Local Committee and consider the amount of funding available in their area. Local Committees and clubs are also in a position to advise on any area-specific limits on funding amounts.
ClubGRANTS funding provides community support at a local level. Interstate projects are allowed as Category 1 funding only in the cases of:
- services to disaster victims in other Australian states or territories (conditions apply; please consult the ClubGRANTS Guidelines)
Applicants in areas without ClubGRANTS clubs have two options:
- You may wish to apply for general funding (ie, not under ClubGRANTS) from registered clubs in your area, OR
- You may be eligible for ClubGRANTS funding if your project delivers benefits on a regional rather than local basis. This means you can apply to a neighbouring Local Committee or club for funding if your project or service benefits people in that area.
Please note that the ClubGRANTS scheme is focused on supporting community organisations and activities within a club’s local area. Although applicants from outside ClubGRANTS council areas can apply under the Guidelines, preference is typically given to local applicants.
The Guidelines state that as a general rule, it is important that funding preference is not given to projects or services that can be readily assisted by an existing Government funding program. This is meant to prevent funding of core Federal, State or Local Government responsibilities, but does not rule out funding of other programs or services with some Government involvement. For example, a project that has received a one-off grant or is only partially supported by Government funding would generally be allowable.
Schools are generally ineligible for ClubGRANTS Category 1 funding, being core budget items for State Government. However, some activities could qualify as Category 1 expenditure, for example a P & F committee running an extracurricular service that assists disadvantaged students, or an out-of-hours program for troubled students. This is because these activities go above and beyond normal State Government school funding responsibilities.
Not necessarily. Eligible expenditure can take many forms, including (but not limited to):
one-off funding to buy equipment, such as a vehicle for an aged care centre;
extended or one-off staffing costs, such as training or wages for a new counsellor for a youth drop-in centre; and/ or
in-kind support, such as occasional or ongoing use of club facilities for meetings or other activities.
However, it is important that funding be assigned to a specific purpose. General, non-specific allocations are not appropriate, and applicants need to identify how any funding sought under ClubGRANTS will be expended.
Registered clubs who earn $1 million or more in gaming machine profit each year are taxed through the ClubGRANTS scheme.
The scheme enables a club’s participation, support, and leadership within their local area by providing funding for projects, services and programs that benefit their community.
All registered clubs have a mandatory tax of 0.4% as their contribution to the ClubGRANTS Fund.
An additional 1.85% tax is applied to clubs who don’t meet the lodgement date or their ClubGRANTS obligations as outlined in the Guidelines.
Once the grant round you have applied to closes, the ClubGRANTS local committee will meet to review all applications and make recommendations for funding. Clubs then agree to fund particular applications either in full, or part fund the project with another club. Applicants will generally be advised if their application is successful or unsuccessful by early August and receive funding shortly after.
This is to provide a level of transparency to clubs and council committees about the type of organisation applying for funding. While the ClubGRANTS scheme does not specifically preclude private enterprise from applying the general focus is on supporting not-for-profits and local community groups.
Funding for buildings and equipment for in-patient care may be recognised as Category 1 expenditure in certain limited circumstances, so long as the expenditure is identified by the ClubGRANTS Local Committee to be of very considerable potential importance and value to the local community. Otherwise such grants will only be recognised as Category 2 expenditure.
Funding for medical research is not eligible as Category 1 expenditure. Grants not endorsed by the Committee will only be recognised as Category 2 expenditure.
Yes, the ClubGRANTS scheme allows for the provision of funds for drought-relief initiatives through category 1.
The ClubGRANTS Guidelines obligate clubs to request an acquittal report from recipients of $500 or more. If ClubGRANTS support is $7,500 or more, the club must request a statutory declaration from the recipient, in addition to the acquittal report. If your organisation received ClubGRANTS support for a project that is not completed by 31 August of the following year, you must submit a progress report accompanied by a statutory declaration if the support is $7,500 or more.
If your organisation submits a progress report, you must submit an acquittal report in the year that the project is complete (note that the club’s tax year is from 1 September to 31 August). If you fail to submit the requisite acquittal documentation, the club is prohibited from providing ClubGRANTS support to your organisation in future years.
There is no GST applicable to any eligible ClubGRANTS funding. FURTHER IMPORTANT INFORMATION REGARDING GST - A non-profit organisation or donating club does not have a GST liability provided the non-profit organisation is not making a supply to the donor club in relation to the receipt of the payment. The acknowledgement of the funds provided in the recipient’s newsletter or annual report, or in a local state or national newspaper, or a certificate, plaque or equivalent of appreciation is not considered to be a supply from a recipient to a donor club.
Other useful resources and documents
Please find below a range of resources related to ClubGRANTS Online.
- Standard Funding Report Form - Grants Up to & Including $7,500
- Standard Funding Report Form - Grants Over $7,500
- Letter of Offer Agreement, Contract Form - $7,500 and above Download PDF |Download Word Document
- Progress Report
- Statutory Declaration
- Category 1 Project Examples
- Category 3 Infrastructure Grants
- Reporting Tips
- How to make your application stand out
- Tips for successful applicants
For all technical enquiries relating to the ClubGRANTS Online website, please contact our support team by email or phone.
Funding, application process and all other enquiries
For all other enquiries, please contact your local committee.